Operations and Administration Associate

About the role

Palladium is seeking an Operations and Administration Associate to support a USG‑funded project in Sierra Leone. The role ensures smooth day‑to‑day operations, covering finance, procurement, logistics and office administration.

Key responsibilities

• Track expenses, process invoices and maintain audit‑ready financial records.
• Provide administrative support including calendar management, meeting coordination, travel arrangements and event planning.
• Maintain project records and databases in SharePoint, ensuring documents are current and well‑organized.
• Administer timesheets and leave tracking in line with corporate requirements.
• Assist procurement of consultants, vendors and contractors by conducting market research, obtaining quotations, negotiating and facilitating delivery of goods and services.
• Ensure all procurement and contracting activities comply with company SOPs, project requirements and donor regulations.
• Monitor contract and deliverable deadlines, alerting technical monitors and HQ teams of upcoming actions.
• Maintain complete procurement files, including selection records, contracts, invoices and close‑out documentation.

Required profile

• Sierra Leone national with legal right to live and work in the country.
• Strong organizational abilities and attention to detail.
• Experience or familiarity with finance, procurement and administrative processes.

Required skills

• SharePoint for document and database management.