Hospital Administrative Support Officer

About the role

Partners In Health Sierra Leone (PIH) is recruiting a Hospital Administrative Support Officer for the KGH/MCOE clinical reports unit at Koidu Government Hospital in the Kono Department. The officer provides administrative support and coordination to the Hospital Administrator, covering record keeping, logistics, scheduling and cross-program communication.

Key responsibilities

• Manage the Hospital Administrator's calendar, meetings, site visits and travel, and draft letters, briefings and reports
• Coordinate meetings, record minutes and track action points from hospital committees and accreditation bodies
• Act as the main link between the Administrator and hospital directorates, and coordinate routine reporting
• Maintain executive dashboards, project trackers and recruitment tracking systems
• Provide secretariat support to executive committees and support accreditation planning
• Coordinate official visits, accommodation and transport for consultants, donors and partners
• Draft correspondence, prepare reports and support leadership retreats and workshops

Required profile

• Diploma in Business Administration, Public Administration or Office Management, or a related bachelor's degree preferred
• Minimum 5 years' experience in administrative support, office management or a similar role
• Experience in a hospital, NGO or service-oriented organisation is an advantage
• Good written and verbal English

Required skills

• Proficiency in Microsoft 365 and advanced Microsoft Office
• Strong report writing, minute taking and stakeholder coordination
• Asset tracking or procurement experience preferred

Candidates apply by sending a CV (maximum 3 pages) with referee details and copies of certificates to the Human Resources department by email by 5:00pm on 25 November 2026.