Human Resources Assistant

About the role

The Human Resources Assistant will support the FAO Representation in Freetown by ensuring smooth HR operations for both national and international staff. Working under the FAO Representative and the Human Resources Specialist, the incumbent will coordinate recruitment, onboarding, and contract administration.

Key responsibilities

• Assist in implementing the overall hiring plan for national and international affiliate workforce.
• Develop and review Terms of Reference for affiliate positions, ensuring compliance with standards and regulations.
• Publish vacancy calls, manage dissemination, and attract qualified candidates.
• Organize and facilitate selection processes, coordinate interview panels, and prepare evaluation reports.
• Manage the full contract cycle in the Global Resource Management System (GRMS), including documentation collection, verification, and validity monitoring.
• Provide timely support for employee contract administration, policy implementation, and HR compliance matters.
• Maintain accurate HR records, documentation, and database information.

Required profile

• Experience in HR administrative support, preferably within an international or multilateral organization.
• Familiarity with recruitment processes, contract management, and HR compliance.
• Ability to coordinate with operations, administration, and programme teams.
• Strong attention to detail and ability to handle multiple HR requests efficiently.

Required skills

• Proficiency with the Global Resource Management System (GRMS) or similar HR information systems.