People & Culture Systems & Administrative Officer

About the role

World Vision Sierra Leone (WVSL) is looking for a People & Culture Systems & Administrative Officer on a local fixed-term basis. The role provides administrative support to the People & Culture (P&C) department, covering HRIS data management, medical insurance administration, filing, travel logistics and general administration. It works closely with the P&C Coordinator.

Key responsibilities

• Workday administration: input and track staff information, maintain the Workday employee database, troubleshoot issues and escalate them, and generate month-end labour distribution reports for Finance.
• Medical insurance: act as contact with the insurer, coordinate enrolment of new staff and dependents, monitor utilisation, follow up on invoices and premiums, and handle escalated customer service issues.
• Filing: keep staff personal files, payrolls, NASSIT, PAYE and transport documents, external correspondence and contract files organised and secure.
• Recruitment and performance support: manage the staff contracts tracker, collect resumes, support recruitment, and run orientation programmes for new hires.
• General administration: arrange meetings, take minutes, oversee travel logistics, manage office supplies and support the P&C manager with payroll documentation and policy interpretation.

Required profile

• Minimum bachelor's degree in human resources.
• At least 3 years' experience working with a Human Resource Information System.
• Certification in facilitation skills is preferred.
• Office-based work with about 10% domestic travel; a criminal background check and counter-terrorism sanctions screening are required.
• Local applicants only; women are strongly encouraged to apply.