Governance and Institutional Performance Associate

About the role

This role assists the Secretariat in implementing SLCCIA's governance and institutional performance frameworks. It ensures the accuracy and integrity of governance registers, KPI documentation, committee archives, compliance records and periodic performance reports, supporting the organization's operational effectiveness and accountability.

Key responsibilities

• Manage Council governance documentation, including attendance logs, induction records and adherence to the Code of Conduct and conflict-of-interest protocols.
• Update the External Board and Council Member Representation Register with verified data from SLCCIA representatives, the Partnership Development Associate and Secretariat staff.
• Gather, organize and archive evidence for the Governance KPI Dashboard and update tracking tools under supervision.
• Oversee Committee records so they reflect membership, Terms of Reference, meeting and activity status, action items and follow-up tasks.
• Keep governance document and version registers up to date for the Governance Handbook, Council Charter, policies and Committee Terms of Reference.
• Aid in managing a governance and compliance calendar covering recurring deadlines, declarations, reporting obligations, meetings and document reviews.
• Help prepare and file standard governance information for the Council and Committees, and compile periodic summaries of governance and performance data, flagging gaps and overdue tasks without independently interpreting policies.

Required profile

• Proven ability to maintain accurate and comprehensive governance registers and compliance documentation.
• Experience organizing institutional records such as committee minutes, Terms of Reference and policy versions.
• Strong attention to detail in managing calendars for recurring deadlines, meetings and reporting requirements.
• Capability to prepare clear data summaries and identify missing information or overdue actions.
• Adherence to strict protocols on policy interpretation and decision-making authority.